While we do not advise on an educational agency’s or institution’s obligations under any state open records laws that may apply, we note that FERPA does not generally require an educational agency or institution to provide copies of education records to parents and eligible students[2]. Genera… FERPA regulations do not define what it means for a record to be “directly related” to a student. "Directory information" is defined as information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. [1] The Individuals with Disabilities Education Act (IDEA) also contains privacy protections that apply to children with disabilities. Thus, a photo taken by a parent at a school football game would not be considered an education record, even if it is directly related to a particular student, because it is not being maintained by the school or on the school’s behalf. If confidential information is to be stored on removable media or in the cloud, see the I.T. Typically, "directory information" includes information such as name, address, telephone listing, date and place of birth, participation in officially recognized activities and sports, and dates of attendance. If the educational agency or institution can reasonably redact or segregate out the portions of the video directly related to other students, without destroying the meaning of the record, then the educational agency or institution would be required to do so prior to providing the parent or eligible student with access. Video or Photo: do not discuss student individual records or share non-directory information in unsecure on online video meetings/recordings. I understand that upon submission of this form, information that identifies me and that the University has designated as Directory Information If, however, the parent’s photo shows two students fighting at the game, and the parent provides a copy of the photo to the school, which then maintains the photo in the students’ disciplinary records, then the copy of the photo being maintained by the school is an education record. If a student does not want directory information to be released, they can complete a Request to Have Directory Information Withheld Form with the Registration and Records Office. Schools often designate photos or videos of students participating in public events (e.g., sporting events, concerts, theater performances, etc.) 1. While FERPA does not require educational agencies and institutions to allow parents or eligible students to bring their attorney or other legal representative with them when they exercise their right to inspect and review the student’s education records, nothing in FERPA prevents educational agencies and institutions from allowing parents or eligible students to bring their attorney or other legal representative with them when they exercise their right to inspect and review the student’s education records under FERPA. 1232g(b)(1)(J) and (b)(2) and 34 CFR § 99.31(a)(9)). § 1232g(a)(1)(A) and regulatory provisions at 34 CFR § 99.12(a). Generally speaking, FERPA allows the University to disclose education records or personally identifiable information from education records in the following circumstances: with the written consent of the student, if the disclosure meets one of the statutory exemptions, or if the disclosure is directory information and the student has not placed a hold on release of directory information. • Photo . For example, a surveillance video that shows two students fighting on a school bus that the school uses and maintains to discipline the two students, would be “directly related to” and, therefore, the education record of both students.